THE BASICS | GROUP BASICS
As a member of a group, you can interact with information and communicate with your groups from the Convos interface and over email. Below is an overview of what all members of a group can do.
Interacting with groups
There are 3 simple ways to interact with groups that you are a part of.
1 - From My Convos
My Convos, your aggregated view of information across all of your groups, will keep track of information that is sent from all of your groups.
From My Convos, you can view and interact with messages, events, or tasks across all of your groups.
2 - From the Group
When you click a group in your My Groups list, the Convos interface will update to display the selected group's modules and group's welcome page.
From here you can view and interact with items in this group's modules.
3 - From any email account
All group messages from Convos will be forwarded to the email address you have specified in Settings. This allows you to stay on top of group communications as they are sent and reply to them from any email program or email-enabled device.
Additionally, you can send new group-wide messages by sending an email to the group email address.
Stop by Settings to learn more.
Group Profiles
A Group Profile is like your name tag for a group. When you first join a group, you are asked to fill out a Group Profile that is setup by the group admin.
You can update any of the information in your group profile at any time by clicking the "My Prefs" button in the group header.
To the left, we see that for this group, my profile consists of First Name, Last Name, Email Address, Class Year, and Major.
If a group admin changes the fields in the group's profile, you will be notified to update your profile the next time you login to the group.
REMEMBER: Use your judgement when asked to maintain sensitive information for someone you do not know. You are not required to enter additional profile information.
Who can see your group profile?
If your group has a member directory module enabled, your profile information will be only accessible to other members of that group. Group admins determine which profile information is visible to all members in the member directory.
Additionally, if a group has a member directory enabled, group members will be able to do the following:
- Invite you to a group that they create
- View your profile and send you a message from My Convos Contacts
- Add you to an email when using TO or CC
Who else can edit your group profile?
Only you and your group's administrators are able to edit your profile.
Group Roles
Everyone in a group has a Group Role. By default, when you setup a new group, you are a Group Administrator. Group Administrators can update any member's Group Role.
Members - Members have the ability to view all information in a group. When you first join a group, you will have a Member role by default.
Moderators - Moderators can view all information in a group and can add, edit, or delete information that they have privileges for. Group administrators can set which specific modules (Messages, Events, etc.) a moderator has access to.
Group Administrators - Group administrators have the ability to view, add, edit, or delete all information in a group. Every group will have at least one group administrator.
Leaving a group
If you wish to leave a group, simply click the "My Prefs" button in the group header and then click "Leave Group". You will be asked to confirm that you wish to leave the group.
All groups must have at least 1 group administrator. If you are the only group administrator and you click "Leave Group" you will not be able to leave the group until a new group administrator has been assigned.